Connect CrowdPass to Zoom
Sync Zoom webinar registrants and attendees with CrowdPass for unified virtual and in-person event management
Most hybrid events treat virtual and in-person audiences as separate data silos — Zoom webinar registrants live in Zoom, badge scans live in CrowdPass, and no one has a unified view. Connecting CrowdPass to Zoom via Zapier eliminates that gap. When someone registers for your Zoom webinar, they are automatically added as a CrowdPass attendee with badge and NFC credentials ready. When a CrowdPass attendee registers for your in-person event, they can be enrolled in a companion Zoom webinar for virtual sessions. Post-event, your analytics reflect the full picture: who attended in person, who joined virtually, and who did both.
Automations you can build
When someone registers for a Zoom webinar, CrowdPass creates a corresponding attendee record with their name, email, and registration details. Their badge is generated automatically, so if they decide to attend the in-person component, their NFC credentials are already provisioned. No duplicate data entry across platforms.
In-person registrants are automatically enrolled in companion Zoom webinars or breakout sessions. They receive Zoom join links alongside their CrowdPass badge confirmation, giving them seamless access to virtual content tracks without a separate registration step.
When a registrant joins the live Zoom webinar, their CrowdPass record is updated with virtual attendance confirmation and a timestamp. Your post-event reports show both in-person check-ins and virtual attendance in a single dashboard, giving organizers a true hybrid headcount.
Poll responses submitted during Zoom breakout rooms or webinar sessions are captured in CrowdPass as engagement data points. Lead retrieval teams can see which virtual attendees actively participated in polls, identifying high-intent prospects for follow-up.
How event teams use this
Unified hybrid conference registration
A corporate events team runs an annual conference with 2,000 in-person and 5,000 virtual attendees. CrowdPass manages badge printing and NFC access for on-site attendees, while Zoom hosts the keynotes and breakout sessions. Connecting the two via Zapier means every registrant — regardless of their ticket type — exists in CrowdPass with a unified profile. The organizer pulls one attendance report that shows 1,800 in-person check-ins and 4,200 virtual joins, with 600 people who did both. Sponsors receive a single lead list instead of reconciling two exports.
Virtual session access control for in-person attendees
A medical conference offers 40 breakout sessions, half in-person and half via Zoom. When an in-person attendee registers for a virtual breakout through CrowdPass, the Zap registers them in the corresponding Zoom webinar and sends the join link to their event app profile. Attendees move between physical rooms and Zoom sessions without re-registering. The conference organizer tracks CEU credits across both formats using CrowdPass attendance data enriched with Zoom participation timestamps.
Post-webinar lead scoring for sales teams
A B2B company hosts a product demo webinar via Zoom with 800 registrants. The Zap sends every Zoom registrant into CrowdPass, where they are tagged by webinar topic. After the webinar, a second Zap updates CrowdPass records with attendance duration and poll responses. Attendees who stayed for the full 60 minutes and answered the pricing poll are flagged as hot leads. The sales team receives a prioritized list the next morning based on engagement depth, not just registration.
Connect in 3 steps
No code required. Set up in under 5 minutes.
Log in to Zapier
Go to zapier.com and search for "CrowdPass" in the app directory. Connect your CrowdPass account using your API key from Settings > Integrations.
Choose your trigger
Select a CrowdPass trigger event: new registration, attendee check-in, NFC badge scan, lead capture, or form submission. Each trigger sends full attendee data.
Map your action
Choose the destination app and configure what happens. Map CrowdPass fields (name, email, ticket type, custom questions) to the app's fields. Test and activate.
Frequently asked questions
Related integrations
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