CrowdPass + QuickBooks Online Integration
Connect CrowdPass to QuickBooks Online via Zapier
Eliminate manual journal entries by flowing CrowdPass ticket sales, refunds, and exhibitor fees directly into QuickBooks Online. Your bookkeeper gets real-time revenue data categorized by event, ticket tier, and payment method.
Automations you can build
Each ticket sale generates a QuickBooks sales receipt mapped to the correct income account, with line items for ticket tier, add-ons, and applicable tax.
Add the registrant as a QuickBooks customer with contact info and the event name as a project, preparing the account for future invoices or expense tracking.
Turn hot leads from exhibitor booths into QuickBooks estimates pre-filled with the products or services discussed, accelerating the post-event sales pipeline.
When a sponsor submits an add-on request form in CrowdPass, QuickBooks generates an invoice for the additional services with net-30 payment terms.
How event teams use this
Automated event bookkeeping
A conference organizer runs ten events per year. Every CrowdPass ticket sale flows into QuickBooks Online as a sales receipt categorized by event name and ticket tier. At year-end, the accountant pulls revenue reports per event without reconciling a single spreadsheet.
Sponsor invoice management
The sponsor manager tracks booth packages in CrowdPass. When a sponsor upgrades their package via a CrowdPass form, Zapier creates a QuickBooks invoice for the difference. QuickBooks handles payment reminders and tracks outstanding balances automatically.
Connect in 3 steps
No code required. Set up in under 5 minutes.
Log in to Zapier
Go to zapier.com and search for "CrowdPass" in the app directory. Connect your CrowdPass account using your API key from Settings > Integrations.
Choose your trigger
Select a CrowdPass trigger event: new registration, attendee check-in, NFC badge scan, lead capture, or form submission. Each trigger sends full attendee data.
Map your action
Choose the destination app and configure what happens. Map CrowdPass fields (name, email, ticket type, custom questions) to the app's fields. Test and activate.
Related integrations
Ready to connect CrowdPass to QuickBooks Online?
Schedule a demo and we'll help you set up the perfect automation for your next event.