Connect CrowdPass to WooCommerce
Convert WooCommerce ticket orders and subscriptions into CrowdPass attendees with badge access
Organizations that run their website on WordPress and sell tickets through WooCommerce need a bridge to professional event management. CrowdPass provides that bridge. When a WooCommerce order is placed for an event ticket or membership subscription, CrowdPass provisions the attendee with NFC badge credentials and access permissions. WooCommerce Subscriptions support means recurring membership events — monthly meetups, quarterly summits, annual conferences — can be managed through a single subscription product that automatically refreshes CrowdPass access each billing cycle. Self-hosted WordPress sites maintain complete control over their storefront while CrowdPass handles the on-site experience.
Automations you can build
Completed WooCommerce orders containing event ticket products create CrowdPass attendee records. The Zap maps WooCommerce product variations (ticket tier, session add-ons) to CrowdPass badge types and access zones. The attendee receives their digital badge link in the WooCommerce order confirmation email or via a separate CrowdPass notification.
When a WooCommerce Subscription auto-renews (monthly, quarterly, annually), CrowdPass refreshes the member's badge credentials and access permissions for the next event period. Members who cancel or lapse are automatically deactivated in CrowdPass, keeping the active attendee roster current with subscription status.
Refunded WooCommerce orders trigger automatic deactivation of the attendee's CrowdPass badge and NFC credentials. This prevents refunded customers from accessing the event and keeps headcount accurate for catering, seating, and venue capacity planning.
How event teams use this
WordPress membership site with event access
A professional association runs a WordPress membership site with WooCommerce Subscriptions. Members pay $50/month for online content and quarterly in-person meetups. Each subscription renewal triggers CrowdPass to provision badges for the next quarterly meetup. At the venue, NFC badge taps verify active membership status — lapsed members are flagged at check-in and directed to a renewal station. The association manages membership in WooCommerce, content in WordPress, and events in CrowdPass, with all three platforms synchronized via Zapier.
Multi-event ticket bundles sold via WooCommerce
A coworking space sells a "Conference Season Pass" on their WooCommerce store that grants access to all 12 monthly events. The Zap creates 12 CrowdPass attendee records — one for each event — when the bundle is purchased. Each month, the member's NFC badge automatically works at the next event. If the member upgrades from standard to VIP mid-season, a WooCommerce order update triggers CrowdPass to upgrade their access zone permissions for all remaining events.
Connect in 3 steps
No code required. Set up in under 5 minutes.
Log in to Zapier
Go to zapier.com and search for "CrowdPass" in the app directory. Connect your CrowdPass account using your API key from Settings > Integrations.
Choose your trigger
Select a CrowdPass trigger event: new registration, attendee check-in, NFC badge scan, lead capture, or form submission. Each trigger sends full attendee data.
Map your action
Choose the destination app and configure what happens. Map CrowdPass fields (name, email, ticket type, custom questions) to the app's fields. Test and activate.
Related integrations
Ready to connect CrowdPass to WooCommerce?
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