Connect CrowdPass to Notion
Bring live event data into the workspace where your team already plans, documents, and collaborates
Event teams that run on Notion keep everything in one place — planning docs, vendor contracts, run-of-show timelines, and post-mortems. The missing piece is live event data. Connecting CrowdPass fills that gap: registrations populate a Notion database that lives alongside your planning pages, check-ins update status properties in real time, and lead captures feed into a follow-up tracker your sales team already checks daily. No context switching between tools — the data arrives where the conversations are already happening.
Automations you can build
Each registration creates a database page with properties for name, email, ticket type, and dietary requirements. Nest the event database inside your planning workspace so the logistics team can toggle between the run-of-show doc and the attendee list without switching tools.
Check-ins flip the Status property from "Registered" to "Arrived" and timestamp the check-in. Use Notion's Board view grouped by status to get a visual split of who's arrived vs. outstanding. Filter by ticket type to see how many VIPs have shown up.
Booth leads become pages in a Follow-Up database with a relation to the Sponsor database. Each lead page can hold notes, next steps, and linked tasks. Your sales team uses the same Notion workspace they already work in — no new tool to learn for post-event outreach.
Post-event survey responses become pages linked to the attendee's record. Use Notion's Gallery view to browse feedback cards visually, or Table view to sort by rating. Embed a filtered view in your post-mortem doc so the review meeting has data right next to discussion notes.
How event teams use this
Unified event workspace with live data
A startup's community manager runs quarterly meetups. The entire event lifecycle lives in Notion: a planning doc with the agenda, a vendor database, a budget tracker, and now — via CrowdPass — a live attendee database. During the event, the team toggles between the run-of-show checklist and the attendee board to see who's arrived. After the event, a post-mortem template auto-links to the attendance data and survey responses for a complete debrief without any data wrangling.
Speaker and content coordination with attendance signals
A conference organizer manages 60 speakers across three tracks in a Notion database. Session check-in data from CrowdPass flows into a linked Sessions database, adding a real-time "Attendance Count" property. After day one, the content lead sorts sessions by attendance to identify which topics resonated. These insights feed directly into the Speaker Feedback page, where each speaker gets a linked view of their session's attendance and survey scores.
Sales follow-up pipeline inside Notion
A B2B event team captures leads at their booth via CrowdPass NFC scans. Each lead creates a page in a Notion "Leads" database with properties for company, title, interest area, and conversation notes. The sales team (already living in Notion for their CRM-lite workflow) picks up leads the next morning in a Board view grouped by priority. Tasks are created as sub-pages, follow-up emails are drafted inline, and the lead moves from "New" to "Contacted" to "Meeting Booked" — all in Notion.
Connect in 3 steps
No code required. Set up in under 5 minutes.
Log in to Zapier
Go to zapier.com and search for "CrowdPass" in the app directory. Connect your CrowdPass account using your API key from Settings > Integrations.
Choose your trigger
Select a CrowdPass trigger event: new registration, attendee check-in, NFC badge scan, lead capture, or form submission. Each trigger sends full attendee data.
Map your action
Choose the destination app and configure what happens. Map CrowdPass fields (name, email, ticket type, custom questions) to the app's fields. Test and activate.
Frequently asked questions
Related integrations
Ready to connect CrowdPass to Notion?
Schedule a demo and we'll help you set up the perfect automation for your next event.