Connect CrowdPass to n8n
Self-host your event automations with full control over data, logic, and infrastructure
For organizations with strict data residency requirements or engineering teams that want full control over their automation infrastructure, n8n is the self-hosted alternative to cloud-only platforms. Connecting CrowdPass to n8n means event data never leaves your infrastructure — registrations, check-ins, and lead captures are processed by workflows running on your own servers. n8n's code nodes let developers write custom JavaScript or Python for transformations that visual builders can't handle, while the visual editor keeps workflows accessible to non-engineers on the team. Government events, healthcare conferences, and enterprise clients with SOC 2 requirements often mandate self-hosted automation — n8n makes that possible without sacrificing workflow sophistication.
Automations you can build
Registrations trigger an n8n webhook that processes the data through custom nodes: a code node validates and normalizes the data, a switch node routes based on ticket type, and integration nodes push to your CRM, email platform, and internal database. Because n8n is self-hosted, all attendee PII stays within your network boundary — critical for GDPR-compliant European events.
Booth leads trigger an n8n workflow that includes a custom JavaScript node for lead scoring. The code node implements your proprietary scoring algorithm — weighing company size, title seniority, industry match, and engagement signals from the booth form. The scored lead is routed to different CRM pipelines based on the score. The scoring logic lives in version-controlled code, not a vendor's black box.
Check-ins trigger an n8n workflow that updates your internal attendee database, pushes real-time stats to a WebSocket-connected dashboard, and fires notifications to session moderators when their room reaches capacity. n8n's sub-workflow feature lets you break complex event processing into reusable components that trigger each other.
How event teams use this
GDPR-compliant event data processing for European conferences
A European trade association runs annual conferences across the EU and must ensure all attendee data processing complies with GDPR. They self-host n8n on EU-based infrastructure. CrowdPass registration data flows through n8n workflows that: validate consent flags before processing, strip unnecessary PII fields before forwarding to third-party tools, log all data access for audit trails, and automatically delete attendee data 90 days post-event per their retention policy. The association's DPO can inspect every workflow node to verify compliance, something impossible with opaque cloud automation platforms.
Custom lead scoring with proprietary algorithms
A B2B technology company has spent two years refining a lead scoring model that weighs 15 variables including technographic data, intent signals, and historical conversion patterns. They implement this model as a JavaScript code node in n8n. When booth leads arrive from CrowdPass, the code node scores them using the proprietary algorithm, enriches them with data from internal APIs (installed base, support ticket history, contract renewal dates), and routes them to the appropriate sales play. The scoring logic is version-controlled in Git alongside the n8n workflow export, and the data science team can update the algorithm without involving the automation team.
Connect in 3 steps
No code required. Set up in under 5 minutes.
Log in to Zapier
Go to zapier.com and search for "CrowdPass" in the app directory. Connect your CrowdPass account using your API key from Settings > Integrations.
Choose your trigger
Select a CrowdPass trigger event: new registration, attendee check-in, NFC badge scan, lead capture, or form submission. Each trigger sends full attendee data.
Map your action
Choose the destination app and configure what happens. Map CrowdPass fields (name, email, ticket type, custom questions) to the app's fields. Test and activate.
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Ready to connect CrowdPass to n8n?
Schedule a demo and we'll help you set up the perfect automation for your next event.