Connect CrowdPass to Acuity Scheduling
Schedule workshops, one-on-one sessions, and class bookings from CrowdPass event registrations
Events that include workshops, training sessions, or one-on-one consultations need more than a simple calendar — they need appointment-level scheduling with capacity limits, package tracking, and availability rules. Acuity Scheduling handles this complexity natively. Connecting CrowdPass to Acuity means event attendees can book workshop seats, coaching sessions, and class enrollments through Acuity's scheduling engine while their attendance and booking history is tracked in CrowdPass. Service-based businesses that run events as a lead generation channel get seamless conversion from event attendee to booked client.
Automations you can build
Event registrants are sent an Acuity booking link for a pre-event onboarding session or welcome orientation. Acuity's appointment types enforce time limits and capacity, ensuring sessions are not overbooked. The booking confirmation includes CrowdPass badge details so attendees arrive prepared for both the appointment and the broader event.
When an attendee books a workshop, class, or consultation through Acuity, their CrowdPass record is updated with the appointment details. Event organizers see which attendees have booked add-on sessions, enabling better resource planning for rooms, instructors, and materials.
When an attendee checks into a CrowdPass session that corresponds to an Acuity-booked class or workshop, the Acuity appointment is marked as attended. This keeps both systems in sync and ensures Acuity's no-show tracking and package usage records are accurate.
How event teams use this
Workshop booking for training conferences
A professional development conference offers 20 hands-on workshops with limited seating (25 per workshop). Each workshop is set up as an Acuity appointment type with a capacity limit. When attendees register in CrowdPass, they receive an Acuity booking page showing available workshops with real-time seat counts. Workshop bookings sync back to CrowdPass, so the event app displays each attendee's personalized workshop schedule alongside the main conference agenda. Organizers track workshop fill rates in CrowdPass and can open additional sessions for high-demand topics.
Post-event consultation booking for service businesses
A financial advisory firm hosts a retirement planning seminar. After the event, every CrowdPass attendee receives an Acuity link to book a complimentary 30-minute consultation. Acuity manages advisor availability across three offices, and the booking includes package tracking for attendees who later convert to paying clients. The firm tracks the full journey in CrowdPass: seminar registration, attendance, consultation booking, and client conversion — attributing new revenue directly to the event.
Connect in 3 steps
No code required. Set up in under 5 minutes.
Log in to Zapier
Go to zapier.com and search for "CrowdPass" in the app directory. Connect your CrowdPass account using your API key from Settings > Integrations.
Choose your trigger
Select a CrowdPass trigger event: new registration, attendee check-in, NFC badge scan, lead capture, or form submission. Each trigger sends full attendee data.
Map your action
Choose the destination app and configure what happens. Map CrowdPass fields (name, email, ticket type, custom questions) to the app's fields. Test and activate.
Related integrations
Ready to connect CrowdPass to Acuity Scheduling?
Schedule a demo and we'll help you set up the perfect automation for your next event.